Campus Services

Frequently Asked Questions

For Students

We are located in Room 66 of the Fagerberg Building or you can contact Holly Berryman at 307-754-6117

Every resident follows the same addressing format.

When you receive your mailing address, it will indicate a box number, however, DO NOT use the word box in the addressing. For example, Box 42 Simpson Hall would be 42 Simpson Hall.

CORRECT

Your Name
42 Simpson Hall
Powell, WY 82435-1854

INCORRECT

Your Name
Box 42 Simpson Hall
Powell, WY 82435-1854


In addition, each hall has their own zip+4 which indicates which Residential hall the mail should be directed to. The correct addressing format for zip+4 is as follows:

Please Note. Some Residential Halls may have more than 1 zip+4*

Your Name
123 Ashley Hall
Powell, WY 82435-1853
Or
Powell, WY 82435-1859

Your Name
Box 42 Simpson Hall
Powell, WY 82435-1854


Hall Name and Zip+4s
Ashley Hall
82435-1853
82435-1859
Colter Hall
82435-1856
82435-1857
Lewis and Clark Hall
82435-1858
Simpson Hall
82435-1854
Trapper Village Main
82435-4524
82435-4526
82435-4551
82435-4552

Mail usually arrives on campus between 10:30 a.m. and 11:00 a.m. We make every effort to distribute the mail as quickly and accurately as possible however the time the mail is distributed into your mailbox will vary depending on the volume of mail received that day. 

Please use the following address for shipping a package to Northwest College

Your Full Name
Northwest College
233 W 7th St
Powell, WY 82435-1853

Your Name
Northwest College
233 W 7th St
42 Simpson Hall
Powell, WY 82435-1853

*If it allows for a secondary address in your shipping information, please put your hall address.

Mail arrival at NWC will depend on where the letter or package has been mailed from and the type of service used to mail it. 

Usually the term delivered means the mail has been received at the local USPS facility, however, it does not mean it has arrived on campus. Those pieces typically arrive at NWC 24 to 48 hours later.

Students, please call 307-754-6117.

If you believe you have a missing package, please come to Campus Services in room 66 of the Fagerberg building. Please bring a tracking number if available.  Most often packages are not lost. Packages often arrive with no name or only a first name. Please make sure all packages have your first and last name so we can get it to the correct person.

All Fed-Ex , UPS, and USPS packages are delivered to Campus Services in Room 66 of the Fagerberg Building. When Campus Services receives your package, an email will be sent to your NWC student email account.  Please make certain to check your NWC email account often.

Please contact Campus Services at 307-754-6117 with any additional questions.

You can bring any outgoing mail or packages to Campus Services located in Room 66 of the Fagerberg Building.

You can purchase postage and pay to have any parcels sent through the USPS, UPS or Fed-Ex. Payment is required at the time of purchase.

Please contact Campus Services about international parcels prior to bringing them to Campus Services.

The United States Postal Service currently does not offer Forwarding Service for students who have been living in college housing. The Postal Service has determined that it is the responsibility of the institution to forward mail and not that of the Postal Service. With that in mind, completing a change of address form with the USPS will not result in your mail being forwarded from your college address to your new address.

Upon completion of the forwarding form to be completed prior to check-out, Northwest College will forward your mail for a short amount of time, however, we will only forward First Class mail (letters, bills, bank statements, etc.) for one semester and periodicals for 60 days after the student leaves Northwest College. Standard Mail (credit card offers, Best Buy Flyers, etc.) will be destroyed.

Unless prior arrangements have been made, and payment for forwarding a UPS or Fed-Ex parcel has been received, those parcels will be returned to Sender. This applies to the United States Postal Service, Federal Express and UPS.

It is up to the student to contact mailers (for example friends, family, any magazine where you have subscriptions, banks, credit card companies, etc.) with your new address.

For Faculty & Staff

Campus Services is located in Room 66 of the Fagerberg Building. You also may call Holly Berryman at 307-754-6117 or email campus.services@nwc.edu.

Your Department
Your Name
Northwest College
231 W 6th ST BLDG (Your Building Number)
POWELL WY 82435-(Your Buildings zip +4)

Look up building numbers and zip+4s

Mail is taken to the post office at 10:00 a.m. on Monday through Friday and again at 3:00p.m. on Friday’s and the day before a college closure for a holiday or break.

Winter Hours

8:00 a.m. - 5:00 p.m. Monday through Friday with the exception of holidays and college breaks.

United States Postal Service — Mail brought to Campus Services prior to 9:45 a.m. will go out the same day. Any mail received after that time will be postmarked for the following business day, with the exception of Friday mail or days prior to a holiday on college break. Any mail received prior to 2:45 will be delivered to the Post Office the same day. Any mail received after 3:00 p.m. will be postmarked for the following business day.

Summer Hours

8:00 a.m. - 5:00 p.m. Monday through Thursday and 8:00 a.m. - 12:00 p.m. on Fridays, with the exception of holidays and college breaks.

United States Postal Service — Mail brought to Campus Services prior to 9:45 a.m. will go out the same day. Any mail received after that time will be postmarked for the following business day, with the exception of Friday mail or days prior to a holiday on college break. Any mail received prior to 2:45 will be delivered to the Post Office the same day. Any mail received after 3:00 p.m. will be postmarked for the following business day. On Fridays, all outgoing mail must be to Campus Services prior to 11:45 a.m. in order to be processed that day.

Fed Ex — Monday through Thursday. Any items that are to be shipped Fed-Ex must be to Campus Services prior to 2:00 p.m. to allow time for processing. Outgoing Fed Ex IS NOT processed on Fridays.

United Parcel Service — Any items that are to be shipped UPS must be to Campus Services: Mail & Printing prior to 2:00 p.m. to allow time for processing. Outgoing UPS IS NOT processed on Fridays.

Mail usually arrives on campus between 10:30 a.m. and 11:00 a.m. We make every effort to distribute the mail as quickly and accurately as possible, which is generally within an hour of receipt, however the time will vary depending on the volume of mail received that day.

Please contact Holly Berryman in Campus Services at 307-754-6117 or visit Room 66 in the Fagerberg Building.

Usually the term delivered means the mail has been received at the local USPS facility, however, it does not mean it has arrived on campus. Those pieces typically arrive at NWC 24 to 48 hours later.

Campus Services can seal most letter size envelopes with standard flaps, however, squared or very long flaps typically so not seal properly. In those cases, please seal those envelopes prior to bringing them to Campus Services.

Flat or manila size envelopes can be sealed at Campus Services on a case by case basis depending on if the contents fit properly. If they are too thick or bulky, the envelope will need to be sealed prior to bringing to Campus Services.

Mailcodes are typically printed on your envelopes. If you are using manila envelopes, a bundle of envelopes or have a whole box of envelopes, please write your mailcode on a note and place it on the front envelope. If you do not know your mailcode, you can either contact Campus Services or ask the administrative assistant in your area.

No, those envelopes can only be used for bulk mailings (over 200 pieces of an identical mail piece, processed through our bulk mail software and sent at standard/bulk mailing pricing). If you do attempt to use one of these envelopes, it will be returned to NWC to have postage applied and it will delay delivery to the intended recipient. However, you may use these envelopes for regular fist class mail by covering the postage paid indicia with a white label.

First Class Mail – Any piece of mail weighing up to 13 ounces or less may be sent First Class.

Priority Mail – All first class mail weighing more than 13 ounces and not exceeding 70 pounds is considered priority mail.

You may also send mail pieces weighing less than 13 ounces as Priority mail, however, it is a higher cost than First Class mail. In addition, you can use a Flat Rate priority envelope or box that allows you to send something anywhere in the country for one price as opposed to a pricing based on weight and destination. The cost for this service varies between the use of an envelope, a medium Flat rate box and a large Flat rate box. The use of Priority Mail is generally, when a shorter delivery time frame is needed. Priority Mail is generally a 2-3-day service from our location.

Parcel Post – The following items may be sent via Parcel Post: packages, merchandise, library materials, bound printed matter, sound recordings, video tapes or discs, computer media, books, and films. Each piece may not exceed 70 pounds in weight and a maximum size of 108 inches in length and girth combined. Rates are based on weight, distance, and shape.

Media Mail - Media Mail may be used to mail books, sound recordings, recorded video tapes or discs, printed music, and recorded computer-readable media (such as CDs, DVDs, and diskettes). Media Mail cannot contain personal correspondence or advertising, and carries a maximum weight limit of 70 pounds.

 

Please use the size of envelopes that best fits the contents. For use in the United States Postal System there are basically two categories of envelopes: letter size and “flats,” as referred to by the USPS.

Letter-Size Envelope — Rectangular in shape with a: height between 3 ½” and 6 1/8”; length between 5” and 11 ½”; thickness between .007” and ¼”. These envelopes are best used for only a few sheets of paper. If you attempt to put too many sheets of paper in an envelope and cause the envelope to exceed ¾”, the envelope will be charged as a parcel.

Flats-Size or Large Envelope — Large envelopes that exceed any one of the maximum dimensions of a letter are called “flats.” or “Large envelopes” The maximum size of a large envelope is 12” high, by 15” long by ¾” thick. Mail pieces that exceed the maximum dimensions for a large envelope will be charged as a parcel.

*Note* Regardless of the type of mail piece, if there is more than a ¼” difference in the uniform thickness or the mail piece is rigid, it will be charged as a parcel.

Standard mail (Bulk mail) is mail that is not required to be mailed at First Class mail rate or is not a Periodical. You must have at least 200 mail pieces or 50 pounds and can have very limited personal information.

Some examples of the types of pieces we send are Scholarship Day information, Art Gallery Openings, Alumni Newsletter, etc. If you have something that you would like to be sent at Standard mail rates, please contact Campus Services prior to having the piece printed to determine if it is qualified. You can also speak with Campus Services during the design process and let them know you wish to send them at bulk rate. We work closely together to make certain that you have an outstanding mail piece that meets postal requirements.

After determining that your mail piece qualifies to be mailed at the Standard rate, please bring Campus Services a sample of your mail piece (10 pieces will be required if it is a postcard, folded self-mailer or a letter) and email us your database to process through our Bulk Mailer software. Once we have received all necessary information and samples your mailing will be processed and labels will either be sent to your office printer or will be printed in Campus Services and placed in your mailbox. For further directions, please contact Campus Services at 307-754-6117.

Processing time will be dependent on the workload in Campus Services. We do understand that you need your mailing completed as quickly as possible, however, Campus Services has several functions. When preparing your mailing, please make certain to plan accordingly and allow extra time for the processing. Although we make every attempt to have a quick turnaround on your mailing, it may take a couple of days to process your mailing and print your labels. Mailings will be processed in the order in which they are received. PLEASE DO NOT EXPECT YOUR MAILING TO BE PROCESSED ON THE SAME DAY IT WAS SUBMITTED TO MAILING SERVICES!